FAME FEST PARTNER RESOURCES

FAME FEST MAP LAYOUT
(subject to change)

 

THe details

MASTER SCHEDULE HERE
When: Saturday, September 21, 2024
Where: Omni Dallas Hotel
555 S. Lamar St, Dallas TX 75202
Event Time: 9AM - 5PM

Load in/Set Up: 6AM - 830AM
Attendee Check-in: 8AM
Vendor Breakdown: 3 PM

 FAQs

  • SET UP: Begin at 6AM on Saturday, September 21st.

    Two locations for unloading:
    - Vendor Village / Lubben Plaza
    - Main Pegasus Lawn

    Your booth must be complete no later than 9AM. Keep in mind, attendees are allowed to check in starting at 8AM

    LAWN RULES: Turf cannot be pierced. All tents or assets must be tied down and weighed down with sandbags or weights.

    LOADING IN: We’ve bagged the meters on Young St. to allow for easy unloading for cars and trucks. Once unloaded, vehicles must be moved to the parking garage or street parking to create room for other vendors needing to load in.

    Vendors may park in the restaurant garage located underneath Cafe Herrera. The elevators also go straight up to the lawn and is also another easy option for unloading and parking.

    BREAKDOWN: Vendors are welcome to start breaking down their set up starting at 3 PM.

  • You can purchase day of event liability easily here.

  • All vendors/instructors/sponsors can park in the restaurant garage located underneath Cafe Herrera or the hotel garage to the side of The Owners Box.

    Street parking is available at vendors discretion and risk.

    PARKING VALIDATION: All vendors will receive Four (4) $10 parking vouchers. This does not allow re-entry.

    Complimentary self-parking validation is also provided when dining at any of the Omni Dallas Hotel restaurants.

  • Quantity: 300

    Swag bag items and products can be shipped or dropped off at the Omni no later than September 19th.

    Swag bags will be filled on Friday, September 20th. Any items not received in time will not be included in the swag bags.

    Omni Dallas Hotel
    ATTN: Ruth Andrews / FAME Fest
    555 S Lamar St,
    Dallas, TX 75202

  • This event is rain or shine! In the case of inclement weather, Omni Dallas Hotel will provide an indoor alternative for the event.

    Your set up must also be able to move into a large ballroom.

    We will be monitoring the weather the week of and make the call with advance notice. All partners will be the first to be notified.

VENDORS

  • Please add Omni Hotel and Fitness Ambassadors as an additionally insured to your policy.

    Deadline: September 15th

    COI with a minimum of $1,000,000 in liability insurance must be kept on file and made out to:

    1. OMNI HOTELS MANAGEMENT CORPORATION, as agent on behalf of DALLAS CONVENTION CENTER HOTEL DEVELOPMENT CORPORATION

    555 S. Lamar
    Dallas TX 75202

    2. Fitness Ambassadors LLC
    4405 Swiss Ave Dallas TX 75204

    If you do not have insurance, you can purchase event insurance for the day easily here.

    The policy can either be mailed or emailed to Fitness Ambassadors: victoria@fitnessambassadors.com

  • Load in Saturday, Sept 21st @ 6:00 a.m. – 8 a.m.

    Load out Saturday, Sept 21st @ 3:00 p.m.

    No stakes in turf; must be weighted with sandbags or something else contained that won’t spill

    No carts or dollies with treaded wheels, only flat wheels

    All food and beverage product must be prepackaged; no open containers

    No alcoholic beverages may be passed out or opened on property that are not sold by Omni Dallas Hotel

    COI with a minimum of $1,000,000 in liability insurance must be kept on file and made out to –

    OMNI HOTELS MANAGEMENT CORPORATION, as agent on behalf of DALLAS CONVENTION CENTER HOTEL DEVELOPMENT CORPORATION

    Payment is due prior to start of event; if payment has not been rendered by Sept 21st, a representative will visit the booth to collect payment

DJs/Artists

  • CALL TIME: 1 HOUR BEFORE YOUR EVENT/CLASS. CHECK IN WITH FITNESS AMBASSADORS.

    NEXT, CHECK IN WITH PINNACLE FOR PROPER SOUND SET UP.

Instructors

    1. PLEASE PROVIDE YOUR MUSIC PLAYLIST PRIOR TO CLASS. Classes are all 35 minutes. You will be paired with a DJ/musician. To cover all basis, please bring your playlist and make sure it is downloaded beforehand. Wifi will be spotty on the Pegasus Lawn. Feel free to bring a mic belt if desired.

    2. Check in at the main tent with the Fitness Ambassador team and then at the stage.

    3. Please arrive 20 minutes before your class for mic check and check in with your musician/DJ.

    4. Refer to the master schedule to see when and where your class takes place. This will give the stage team time to get you mic’d up and ready to go.

    5. All classes/performances will on the Pegasus Lawn or in the parking garage located beneath the lawn.

Swag bags

  • Quantity: 300

    Drop off or have it delivered to Omni Dallas Hotel.

    Omni Dallas Hotel
    ATTN: Ruth Andrews / FAME Fest
    555 S Lamar St,
    Dallas, TX 75202